COVID-19 Staff Risk Assessment

Our staff risk assessment tells you how we are lessening risks to staff during COVID-19.

Overview

We are currently in a pandemic of the coronavirus. Homefield is remaining open and supporting those who are vulnerable and who require medication, personal care and safety. Homefield recognises that at present we need to contain the virus and reduce the risk of the virus entering one of our resident and College properties, and follow any relevant Government advice in applying safe systems of work.

Venue: All Homefield Sites
Assessor / Job Title: Homefield College Management Team
Signature: Helen Whyte
College Co-ordinator: Annette Pike
Review Date: Weekly

Risk Matrix

We measure the likelihood to be improbable, remote, occasional, probable or frequent.

We measure the severity to be negligible, low, moderate, significant or catastrophic.

The Risk Rating is formed out of the likelihood x severity.

  • Red is Catastrophic = STOP

  • Amber is Unacceptable = URGENT ACTION

  • Yellow is Undesirable = ACTION

  • Light Green is Acceptable = MONITOR

  • Dark Green is Desirable = NO ACTION

Questions Asked

We ask the following questions to form our risk assessment.

What are the hazards which may be caused?
State the hazard and any injuries that might be caused.

Who / What may be harmed?
Give specific groups of people e.g. staff, visitors, contractors, students and day service users, residents, etc. and estimate numbers; include significant property damage.

What is done now?
Provision of training, corporate and local standards complied with, existing codes of safe working practice, protective equipment, guarding, supervision, monitoring systems, specific assessments under health and safety regulations e.g. COSHH, DSE, noise, manual handling, fire etc.

How bad is the risk now?
Use the risk assessment matrix system to evaluate the risk.

What needs to be done?
What action should be taken or needs to be considered in order that the risks identified are effectively reduced or controlled?

How bad is the risk?
Use the risk assessment matrix system to evaluate the risk after the controls have been put in place.

By when and by whom?
What is the target date for completion and by whom?

Other Relevant Risk Assessments, Training, Policies and Procedures

  • Inclusion policies and procedures around challenging behaviour

  • Health and Safety training

  • Health and Safety policy and procedures

  • Control of Substances Hazardous to Health (COSHH)

  • Infection Prevention Control

  • Department for Education Coronavirus (COVID-19) SEND risk assessment guidance

COVID-19 Staff Risk Assessment

Hazard: Showing Coronavirus symptoms

Who / what may be harmed?

  • Staff

  • Residents

What is done now?

  • Currently no one has symptoms of coronavirus

How bad is the risk now?

  • Red

What needs to be done?

  • Immediately isolate and follow the risk assessment for residents who have symptoms.

  • Should more than 1 person show signs, staff should contact on-call or the registered manager and continue to isolate the individuals.

  • Should a staff member develop symptoms whilst on shift they are to follow the absence procedure and contact on-call or the registered manager.

    • Whilst waiting for cover to arrive the staff member should wear full PPE and as far as possible isolate whilst residents are safe.

    • Deep clean to be enacted once staff member has left.

How bad is the risk?

  • Amber

By when and by whom?

  • All staff when the situation occurs

Hazard: Informed to Shield

Who / what may be harmed?

  • Staff

  • Residents

What is done now?

  • Not all residents have been deemed as clinically vulnerable

How bad is the risk now?

  • Red

What needs to be done?

  • 4 of the residents, one at each care home, have received government shielding letters.

  • Some staff depending on their health are completing their support role on a risk assessment ensuring the risk is reduced.

How bad is the risk?

  • Amber

By when and by whom?

  • Staff

  • Residents

Hazard: Testing for coronavirus

Who / what may be harmed?

  • Staff
  • Residents

What is done now?

  • Testing needs to be completed as per government guidelines

How bad is the risk now?

  • Red

What needs to be done?

  • Coronavirus PCR tests are available within the houses and staff are to complete these on a weekly basis. Residents to complete every 28 days.

  • LFD tests are available for staff only, these need to be taken twice a week, Tuesdays (same as the PCR tests) and Fridays.

  • Any confirmed cases with residents should be alerted to the local authority and public health on telephone number 0344 225 4524.

  • Staff members who receive any positive result from either PCR or LFD test must contact the COVID helpline to notify the positive result.

  • Manager to notify the local health authority, of which Public Helath Englanf will be contacted. PHE will risk assess the situation.

How bad is the risk?

  • Amber

By when and by whom?

  • Staff to support residents to ensure test takes place

  • Staff

Hazard: Coronavirus is easily spread

Who / what may be harmed?

  • Staff

  • Members of the Public

  • Residents

What is done now?

  • Preventative measures to reduce the likelihood

How bad is the risk now?

  • Red

What needs to be done?

  • All staff where possible should have a shower and ensure they wear clean clothing before entering a property. All to wash their hands upon entry to the property and again when they leave.

  • Sanitisers can be found in hand pumps at all locations.

  • Staff should shower and change into clean clothes once they are home also. Wash on at least 40 degrees temperature.

  • Wash hands thoroughly throughout the day and always after going to the toilet, before eating or preparing food.

  • Remind residents to carry out the same hygiene routines frequently throughout the day.

  • Staff should ensure they have tissues ready to offer residents in the case of a sneeze or a cough, catch it, bin it, kill it.

  • Social distancing should be encouraged by all residents and staff members wherever possible.

How bad is the risk?

  • Amber

By when and by whom?

  • All staff immediately

Hazard: PPE to be worn

Who / what may be harmed?

  • Staff

What is done now?

  • Staff have been wearing PPE only for personal care activities that involve staff being within 2 metres of an individual.

How bad is the risk now?

  • Red

What needs to be done?

  • It has been made mandatory for support staff to wear face masks at all times throughout their shift. In order to ensure the use of the face mask is effective, staff will need to follow the government guidelines as follows:

    • Fluid-repellent surgical masks (FRSMs) can be used continuously while providing care, until you take a break from duties (e.g. to drink, eat, for your break time or end of shift).

    • The mask is worn to protect you, the care worker, and can be used while caring for a number of different residents regardless of their symptoms.

    • You should not touch your face mask unless it is to put it on or remove it.

    • You should remove and dispose of the mask if it becomes damaged, visibly soiled, damp, or uncomfortable to use.

    • You need to use a new mask when you re-start your duties after a break.

  • How to put a mask on and the disposal of this is detailed on the Public Health England site, which has been stored centrally for staff reference and circulated as appropriate.

How bad is the risk?

  • Amber

By when and by whom?

  • All staff immediately

Hazard: Contracting coronavirus through personal care

Who / what may be harmed?

  • Staff
  • Residents

What is done now?

  • Staff completing personal care use standard PPE

How bad is the risk now?

  • Red

What needs to be done?

  • All staff to ensure they wear gloves, aprons masks and allocated visors when performing all personal care, for example showering or supporting someone in the toilet.

  • Should a location be running low on supplies for these tasks they should notify or get these from 44 garage area.

  • Disposable PPE is to be used once and then thrown away by the person using / wearing. This should be done in the Public Health England approved way of putting on and taking off.

How bad is the risk?

  • Red

By when and by whom?

  • All staff immediately

Hazard: Staff completing a sleep shift

Who / what may be harmed?

  • Staff

What is done now?

  • Sleep shift staff have their bed made for them by the late shift staff member

How bad is the risk now?

  • Red

What needs to be done?

  • The sleep person should make their own bed up when they arrive on shift. Sleep staff should then strip the bed in the morning and put the bedding directly in the machine and wash it.

  • The late staff should handle the washing with gloves

How bad is the risk?

  • Amber

By when and by whom?

  • All staff immediately

Hazard: Contracting coronavirus from stationery

Who / what may be harmed?

  • Staff

What is done now?

  • Staff use communal pens and paperwork

How bad is the risk now?

  • Red

What needs to be done?

  • Staff should ensure they wash hands and sanitise their hands before and after completing paperwork.

  • Staff should use their own pen whilst on shift, leaving with it and bringing it back the following shift.

  • Staff will have access to antibacterial wipes in order to wipe down areas and equipment used whilst completing any paperwork.

How bad is the risk?

  • Red

By when and by whom?

  • All staff immediately

Hazard: Contracting coronavirus from working surfaces

Who / what may be harmed?

  • Staff

  • Residents

  • Members of the public

What is done now?

  • Staff and residents use communal work surfaces regularly

How bad is the risk now?

  • Red

What needs to be done?

  • All staff to wipe down all surfaces before preparing food on the work surfaces and the table where the food will be eaten.

  • No communal food i.e. fruit bowls are no longer appropriate in the current climate.

  • Staff to wipe down all seating areas before and after they sit down, either to eat or to watch TV etc.

  • Internal doors with touch key pads to be kept open unless there is a fire and these should be released using your foot.

How bad is the risk?

  • Amber

By when and by whom?

  • All staff immediately

Hazard: Contracting coronavirus from high touch points

Who / what may be harmed?

  • Staff

  • Residents

  • Members of the public

What is done now?

  • All staff and residents are likely to touch handrails, bannisters, light switches etc.

How bad is the risk now?

  • Red

What needs to be done?

  • Staff are to follow the updated IPC cleaning rota, this includes the following:

    • Staff to use anti-bacterial spray on all handrails, bannisters, light switches, door handles and all surfaces.

    • Clean both bathrooms and toilets after each usage where possible.

    • Clean all floors and walkways at the beginning of the shift and after the shift.

    • All bedding / towels should be changed as regularly as possible, feasible, and fresh bed linen put on beds.

    • Bedding and clothes washing should be at a temperature of at least 40 degrees.

  • Staff are to sit on a separate chair to the residents sofas and ensure this is wiped down before and after sitting on this chair. This could be a dinning chair so it is easy to wipe down.

How bad is the risk?

  • Amber

By when and by whom?

  • All staff immediately

Hazard: Behaviours that challenge

Who / what may be harmed?

  • Staff

  • Residents

What is done now?

  • Residents are following government guidance on restrictive contact with others. Social distancing is imperative due to the virus. Level of understanding of this situation is varied amongst the residents and students, some understand it more than others.

How bad is the risk now?

  • Amber

What needs to be done?

  • Heightened levels of behaviour may become apparent within residential settings due to the restrictions.

  • Limiting contact to individuals is paramount in the reduction of the virus, meaning staff should de-escalate situations as best they are able to without involving another person.

  • Staff are to notify management / on-call should a situation escalate.

How bad is the risk?

  • Amber

By when and by whom?

  • All staff immediately

Hazard: Contracting coronavirus through community access

Who / what may be harmed?

  • Staff

  • Residents

What is done now?

  • Residents would ordinarily be accessing the community on a daily basis.

How bad is the risk now?

  • Amber

What needs to be done?

  • As instructed by the government we have been asked to reduce community access, individuals are able to meet in parks or back gardens however the registered manager should be informed of any plans that include meeting others and a risk assessment completed.

  • Structure for residents due to diagnosis is important. Staff with a structure in place may find the residents are less likely to get ‘bored’.

  • Residents wanting to visit their families must alert to the registered manager and this would only be allowed if planned and risk assessed.

How bad is the risk?

  • Green

By when and by whom?

  • All immediately

Hazard: Contracting coronavirus through handling the post and deliveries

Who / what may be harmed?

  • Staff

  • Residents

What is done now?

  • Post is placed through letterboxes at residential properties and accessible to all.

  • Handling deliveries to the residents

How bad is the risk now?

  • Red

What needs to be done?

  • Post to be handled wearing gloves.

    • Place junk mail in outside recycling bin.

    • Other post, place in a box in a secure room daily and the manager is to access this box when visiting to go through this post.

    • The manager is to wear gloves when handling the post.

  • Homefield will ensure food, essentials and medicines are delivered to the home. Deliveries will not come into the building but will be left outside. Receiving staff should wear gloves to take in bags etc. and once emptied re-wipe surfaces, disposing of gloves.

How bad is the risk?

  • Amber

By when and by whom?

  • All immediately

Hazard: Contracting coronavirus using vehicles either through Homefield or public transport

Who / what may be harmed?

  • Staff

  • Residents

What is done now?

  • Government restrictions now allow people to travel.

How bad is the risk now?

  • Red

What needs to be done?

  • Staff should consult with the registered manager before undertaking any activity that involves a vehicle within the college or public transport. If a vehicle is required to access a location, staff will need to ensure they have sanitised all driving area, all door handles (internal and external) and seatbelts, before and after use.

  • If wanting to use public transport, face masks are mandatory.

How bad is the risk?

  • Amber

By when and by whom?

  • All immediately

Hazard: Contracting coronavirus using communal equipment

Who / what may be harmed?

  • Staff

  • Residents

What is done now?

  • Communal equipment such as phones, computers, TV remotes, games, equipment are readily accessible

How bad is the risk now?

  • Red

What needs to be done?

  • Sterilise equipment before and after use.

How bad is the risk?

  • Amber

By when and by whom?

  • All immediately

Hazard: Contracting coronavirus using non-disposable PPE

Who / what may be harmed?

  • Staff

  • Residents

What is done now?

  • Shared protective equipment such as overalls or gardening gloves

How bad is the risk now?

  • Red

What needs to be done?

  • For non-disposable PPE such as overalls and boots, allocate the items to the individual.

  • After use overalls are to be washed on-site and handled by the person that wore them or bagged and taken home for washing.

  • The individual will wear the same PPE as per allocation.

How bad is the risk?

  • Amber

By when and by whom?

  • All immediately

Hazard: Contracting coronavirus as a high risk or shielding staff member

Who / what may be harmed?

  • Staff who are identified as high-risk or are shielding

What is done now?

  • Staff are highlighted into three categories:

    • red = shielding

    • orange = high-risk

    • green = standard risk

  • All staff in the highest risk category are shielding.

  • All staff at high-risk are working from home where possible.

  • All staff at standard risk are continuing their work as normal, adhering to the restrictions and health & safety procedures put in place.

How bad is the risk now?

  • Red

What needs to be done?

  • To return to work, a further risk assessment takes place.

    • Where staff are shielding (red), they will still be advised to work from home where possible. If they wish to return, then they are required to obtain a fit note from GP confirming it is acceptable for them to do so.

    • For the staff at high risk (orange), they should return to work once an individual risk assessment has taken place to confirm this and that any mitigations have been put in place.

    • For the staff at standard risk (green), to carry on following the latest guidance as and when circulated.

How bad is the risk?

  • Amber

By when and by whom?

  • All staff immediately

Hazard: Home visits

Who / what may be harmed?

  • Staff

  • Residents

What is done now?

  • On a regular visit home no cleaning in particular would be completed.

How bad is the risk now?

  • Red

What needs to be done?

  • Due to the circumstances of a pandemic, the following measures need to be completed:

    • Staff are to wear masks, aprons and gloves at all times, changing as required following the don and doff procedures.

    • Staff must also wear a visor / eye protection when supporting residents with their personal care.

    • Any removed PPE needs to be binned in an allocated PPE bin.

    • Enhanced cleaning is required in the bathrooms, floors, sinks and kitchen areas after each use. This is done by using a chlorine-based product at a ration of 1000 part per million in 1 litre of water. The solution needs to be changed every 24 hours.

    • Residents to be encouraged to wear a face mask upon return and socially distanced from others.

    • Staff will complete all meal prep for 10 days after any visits home.

    • Residents will be encouraged to eat separately, either allocating a space for each individual or staggering their meal times.

    • All residents returning must shower and wash clothes at 40 degrees.

    • All residents will also be required to take a PCR test to ascertain whether they have the virus.

How bad is the risk?

  • Amber

By when and by whom?

  • Staff

  • Residents

Last updated: Jan 2021