Clerk To Trustees

Governance and meetings  

• Organise a calendar of meetings, prepare agendas, take and draft minutes and follow up on agreed actions.  

• Advise on legal and procedural matters before, during and after meetings.  

• Ensure that statutory policies are in place and reviewed as needed.  

• Support Trustee recruitment, selection, induction and development. 

• Provide advice and guidance to the Board on its core functions and procedural matters where necessary.  

• Seek advice and guidance from third parties on behalf of the Board where necessary. 

• Inform the Board of any changes to its responsibilities resulting from changes in charity status or changes in the relevant legislation. 

• Deal with relevant expenditure and trustee expense claims.  

Board Membership  

• Monitor Trustee terms and advise on succession planning. 

• Support election and appointment processes. 

• Maintain records of Trustee interests and training. 

• Liaise with the HR department to ensure that DBS and other checks are conducted.  

Information Management  

• Maintain accurate records of Trustee committees and their correspondence.  

• Ensure that approved documents are stored and published appropriately. 

• Update and develop the Trustee handbook.  

Relationships and Development 

• Build professional relationships with Trustee and College Leaders, 

• Co-ordinate governance training and development. 

• Stay updated on charity/education governance legislation and best practices.