HR & Training Officer

Core Duties

Employee Relation Responsibilities: 

• Provide an efficient, effective and customer focussed HR service which supports all aspects of an employee’s relationship and engagement with the College ensuring compliance with employment legislation and College policies 

• Build effective working relationships with staff at all levels, providing first line advice and guidance on a range of HR policies and HR related issue. 

• Support effective absence management processes, including assisting assist with the daily welfare call back system, supporting line managers with absence meeting and monitoring of sickness trends in accordance with the College’s policy. Facilitate a proactive approach to absence management to ensure a smooth return to work. 

• Engage in promoting and ‘living’ the core values of the College, monitoring employee health and wellbeing and delivering improvements through appropriate and considered employee benefits 

Training Responsibilities: 

• Work with managers to ensure mandatory staff training and development is planned, up to date and recorded accurately. 

• Monitor and accurately record staff training and qualifications. 

• Support the organisation of internal staff-training days. 

• Maintain the non-delivery day training schedule, ensuring invites and session content is circulated in an effective and timely manner. 

HR General Responsibilities: 

• Support systems and processes to enable the effective recruitment, selection and retention of staff in line with current safeguarding and other legislation. Including: 

• The administration and facilitation of recruitment campaigns. 

• Reviewing job descriptions and adverts and advising on improvements and efficiencies.

• Placement of vacancies and co-ordination of the selection process.

• Completing pre-recruitment checks in accordance with KCSIE. 

• Maintain the Single Central Record ensuring it is accurate and in accordance with KCSIE. 

• Take responsibility for on-boarding new staff including raising necessary paperwork and contracts, calculating holiday entitlement, delivering inductions and issuing identity cards. 

• Support the administration of the monthly payroll process including: 

• • Issuing contract amendments 

• • Processing new starters and leavers 

• • Providing absence monitoring information. 

• Assist with the development and creation of College policies, procedures and monitoring systems, to ensure compliance with guidance and legislation. 

• Produce a range of HR related paperwork and generate letters as required. 

• Provide data for and prepare management information reports for HR Manager. 

• Respond to employment reference requests. 

General Responsibilities for all Staff

• Ensure that all beneficiaries are treated with dignity and respect. 

• Empower students and day service members to maintain their personal independence and confidentiality. 

• Contribute positively to a high-quality teaching, learning and working environment. 

• Comply with health & safety and safeguarding regulations. 

• Any other reasonable duties commensurate with role as required.